Privacy Policy
How P T & M J collects, uses, protects and retains personal information, and how you can exercise your rights.
Last updated: · This policy is structured to the Botswana Data Protection Act. It is a working template, not legal advice - final wording should be confirmed by the firm's counsel.
1. Who we are
This website is operated by P T & M J Holdings Proprietary Limited (UIN BW00004707705), a business services firm based in Gaborone, Botswana ("we", "us"). We are the data controller for personal information collected through this site and in the course of our services. [CLIENT FILLS: registered office address]
2. Information we collect
We collect only what we need to respond to you and to deliver engaged services.
| Category | Examples | Collected when |
|---|---|---|
| Contact details | Name, email address, phone number | You submit the enquiry form, call or email us |
| Engagement information | Company details, statutory records, financial records needed for the service | You engage us for a service |
| Correspondence | Emails and messages exchanged with us | Throughout our relationship |
| Technical data | [CLIENT FILLS: analytics/cookies in use, e.g. "none" or the named tool] | You browse this website |
3. Why we use it
We use personal information to respond to enquiries; to deliver contracted services including registrations, filings and financial statements; to meet our own legal and regulatory obligations; and to maintain records of our engagements. We do not sell personal information, and we do not use it for marketing without consent.
4. Legal basis
We process personal information where it is necessary to perform a contract with you, to comply with a legal obligation (including obligations under the Companies Act and tax legislation), with your consent, or in our legitimate interests in operating a professional services firm - balanced against your rights.
7. Retention
We keep engagement records for as long as needed to deliver the service and thereafter for the periods required by Botswana company and tax law [CLIENT FILLS: confirm retention periods, e.g. 7 years]. Enquiry details that do not lead to an engagement are deleted within [CLIENT FILLS: period, e.g. 12 months].
8. Security
Client records, filings and finances are handled with discretion and protected by appropriate technical and organisational measures, including access limited to the professionals working on your file. [CLIENT FILLS: any specific measures worth stating]
9. Your rights
Under the Botswana Data Protection Act you may request access to your personal information, correction of inaccurate information, deletion where we have no continuing basis to hold it, and objection to or restriction of certain processing. To exercise any right:
- Email us at holdingpmtj@gmail.com with "Data request" in the subject line.
- Tell us what you need - access, correction, deletion or objection - and how to verify your identity.
- We respond within the period required by the Act. If you are not satisfied, you may complain to the Information and Data Protection Commission. [CLIENT FILLS: confirm current regulator contact details]
10. Contact for data requests
P T & M J - Gaborone, Botswana · +267 72 202 296 · holdingpmtj@gmail.com. [CLIENT FILLS: named person responsible for data protection, if designated]
11. Changes to this policy
We may update this policy as our services or the law change. The date at the top of this page shows the current version.